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Office Administrator

Mokena, IL, US, 60448

Philadelphia Gear's world-class engineering and technical staff provides our extensive customer base across the globe with a full-range of power transmission solutions for the world’s Energy, Infrastructure and Defense industries.  Philadelphia Gear customers depend on high-quality, reliable power transmission equipment to lower the cost of operation and reduce down time, while producing at the highest levels. Philadelphia Gear is ready to meet these challenges, bringing over 100 years of experience providing gearing for various industrial applications.


Timken Gears and Services' Philadelphia Gear brand has a current opening for an Office Administrator to support administrative duties of the Mokena, IL service center.

Under the direction of the Customer Service Manager of the Regional Service Center, duties include:

-The facilities accounting system- Maintains log and filing of invoices for the facility.

-Receptionist- Light receptionist duties will include greeting and directing the infrequent walk-in visitors, and talking/directing telephone calls to the facility that are made to the main phone number (as opposed to direct calls) and voicemail based requests for the receptionist. Organization of meetings, interviews, lunches and site events as the need is warranted.

-Customer Service- The Office Administrator will review and enter customer orders, and review and issue quotes to customers. As initial contact point of the facility, the Office Administrator receives customer’s requests for information and assistance…These requests are either handled or forwarded to the appropriate party.

-Facility Responsibilities- The individual maintains all paperwork and files for the office. Additional responsibilities as directed by the Customer Service Manager to meet business needs.


Key attributes include- The ability to multi-task, set priorities, meet deadlines with a high degree of accuracy and organization, set goals, ability to work as part of a team, excellent computer skills, customer service skills, as well as a basic understanding of accounting procedures and good business practices.  Good Communication is essential. Must have administrative experience and a highschool diploma.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

Join one of the World’s Most Ethical Companies® – an honor we’ve received nine times.


The Timken Company designs a growing portfolio of engineered bearings and power transmission products that improve the reliability and efficiency of global machinery and equipment to move the world forward. Timken posted $3.6 billion in sales in 2018 and employs more than 17,000 people globally, operating from 35 countries.

Why Choose Timken?

  • Over a century of knowledge and innovation
  • A culture of top performance
  • A global, diverse environment
  • Products that contribute to a sustainable world
  • A conviction to improve communities around us
  • Competitive salary and benefits

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Nearest Major Market: Chicago

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